How to attach a saved form from the ParentSquare Forms Repository to a post and send it to parents, teachers, or groups — then follow up with reminder notifications to users who have not yet completed it. Posting a form surfaces it in recipients' feeds, emails, and app notifications, and the Forms Report tracks completion in real time. Reminders are a one-click follow-up for outstanding users, helping increase response rates without re-sending the entire post.
Admin, Teachers, Group Owners, Room Parents, and anybody with permission to post at Districts and Schools.
Before getting started
- Forms must be enabled for your school.
- Admins can contact ParentSquare support to enable Forms.
Send a Form via a Post
Once your school has forms saved in the Forms Repository, you can quickly send a post with a form.
- From Home, click New Post. Fill out the To, Subject, and Description (optional) fields.
- On the left, under Post Add-ons, click Forms/Permissions.
- Scroll down to the forms section. Select the date when the form needs to be completed. Users will not be able to fill out the form after this date at 11:59 PM (school's timezone).
- Click Select an existing form.
- Click Select Form and choose the form you want to use from the dropdown.
- Click Post Now.
For more details on form options, see Form Options.
To create a new form in a post, see How to Create a One-Time Form.
Send a Reminder to Fill Out a Form
To follow up with those who haven't yet filled out a form, find the post and send a reminder. This resends notifications to users who have not filled out the form.
Send a Reminder from the Feed
- Click the gear icon in the upper right of the post.
- Hover over Forms, and select Send Reminder to send a reminder to those who have not filled out the form.
Send a Reminder from the Post Detail
- Click Forms and select View Report.
- Click Awaiting Reply to view a list of all users who have not completed the form.
- Click Send Reminder to send a reminder to those who have not filled out the form.
Example of a Form Reminder
Email notification:
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